Approach The Chief Accountant to set up an Interview and Flo Chart Pro

Question: write down how you will approach the chief accountant to set up an interview and explain to Flo Chart how prototyping can help her to better define users information requirements? Answer: In a paragraph, write down how you will approach the chief accountant to set up an interview. First read and understand the background information about the Chief accountant and the organization as possible and then conduct the interview. Secondly decide whom to interview and then schedule a time with the chief accountant and then decide on the question type and structure State which structure you will choose for this interview. Why? The method to be used in this situation is Joint application design (JAD) .It is used to reduce the cost of a personal interviews. It has been used as a technique that allows the people involved in the development to jointly develop in a user group setting. JAD also helps users become involved early in systems projects and treats their modification to the system seriously. This helps in reflecting the user ideas in the final design. A final benefit of participating in JAD sessions is the creative development of designs. The chief accountant has four subordinates who also use the system. Would you interview them also? Why or why not? Yes the subordinates should also be interviewed in order to understand their requirements of updating system since they also will be using these functions of accounting. Would you also try to interview customers? Are there better ways to get the opinions of customers? Why or why not? No the customers are not interviewed in this situation because they do not use this system. Write three open-ended questions that you will e-mail to the chief accountant prior to your interview. Write a sentence explaining why it is preferable to contact an interviewee directly rather than via e-mail. For any in-depth requirement by the user it always preferable to contact through mail and it saves time and process speeds up 1) What are the aims of your department? 2) What informations have to be updated and will it affect the current system? 3) Is the updating critical? Prototyping is a working model of one or more concepts of the system to obtain a feedback about the proposed system and about how it is fulfilling the information needs of its users. It is constructed and tested quickly, is of low of cost and in order to test the requirement needs of a user. Information gathered in this phase allows in assigning priorities and to direct the plans to a low of cost, with a minimum of problems in the project. The first step of prototyping is to calculate the costs involved in building a module of the system. If the calculated cost for developing the system is within the budget the project can be preceded. The enlisted prototype helps the user to understand their requirements of information In PATCHED-UP PROTOTYPE: The users can interact with the system and get familiar to the interface of the system and types of output available. The process of getting and storing the information may be inefficient, because programs are written rapidly with the objective of being workable. NONOPERATIONAL PROTOTYPE: Users can use this prototype to understand the code used in the system and also make decisions on the utility of the system. FIRST-OF-A-SERIES PROTOTYPE: The full-scale working model allows users to experience a realistic interaction with the system and minimizes the cost of overcoming any problems with the change of requirements by the user. SELECTED FEATURES PROTOTYPE: Users can view the operational model of the system that includes some, but not all, of the features the system.